PERSONAL DATA PROCESSING INFORMATION AND RULES FOR USING THE WEB SITE OF THE CHILD SUPPORT ASSOCIATION
The CHILD SUPPORT ASSOCIATION is a non-profit legal entity for the purpose of carrying out socially useful activity, established under the provisions of the Non-Profit Legal Entities Act.
The ASSOCIATION is a non-governmental, non-religious and non-political organization. It is entered in the Commercial Register and the Register of NPOs of the Registry Agency with UIC 177125366, with its headquarters at 211, Sveta Troitsa Str., Apt. 2, Stara Zagora, and address for correspondence: 11A, Knyaz Al. Dondukov Blvd., fl. 6, Sofia 1000, Web site: www.apd.bg.
The CHILD SUPPORT ASSOCIATION collects and processes your personal data as a data controller in accordance with the Personal Data Protection Act and Regulation (EC) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the Protection of Individuals with regard to personal data processing and the free movement of such data.
For any questions relating to the processing of your personal data (and / or your children) you can contact us at: 11A, Knyaz Al. Dondukov Blvd., fl. 6, Sofia 1000, or by e-mail at apd@apd.bg and apd.talents@gmail.com.
INFORMATION REGARDING THE COMPETENT SUPERVISORY AUTHORITY:
Commission for Personal Data Protection, with correspondence details: 2, Prof. Tsvetan Lazarov Blvd., Sofia 1592; Tel: 02 91 53 519; email: kzld@cpdp.bg; Web site: www.cpdp.bg.
WHAT INFORMATION DO WE COLLECT ABOUT YOU?
This is the information we receive from you and it also includes personal data you provide to us by filling out forms, statements and other documents for participation in events, campaigns and initiatives organized by the CHILD SUPPORT ASSOCIATION, sending inquiries and messages the e-mail or Facebook page of the ASSOCIATION, as well as when you make a follow-up contact with us in the course of reviewing the documents you have submitted.
1. In connection with the organization of events, campaigns and initiatives, the ASSOCIATION processes information on the following data subjects:
• Participants in events, campaigns and initiatives organized by the CHILD SUPPORT ASSOCIATION – identification data – full name, date and place of birth, UCN; data on education and qualification; contact details: address of the person, photos and videos of the participants in the competitions and projects of the ASSOCIATION.
i. The ASSOCIATION processes the personal data of children under age of 14 only if provided by their legal representatives and if they have given their consent to the processing of the personal data of the children by the ASSOCIATION. Template of the DECLARATION – PARENT CONCERN FOR PERSONAL DATA PROCESSING OF CHILD;
ii. The ASSOCIATION processes the personal data of children aged 14-18 only if data is provided by them and with the consent of their legal representatives. Template of DECLARATION – AGREEMENT OF CHILD AND PORTION OF PERSONAL DATA PROCESSING;
iii. The ASSOCIATION processes the personal data of persons over 18 years only with their consent. Template of DECLARATION – CONSIDERATION OF PERSONAL DATA PROCESSING.
• Legal representatives of participants in events, campaigns and initiatives – identification data – full names, UCN; contact details – address, phone and email;
• Natural persons who have made a request via e-mail via the Facebook page or to the contact address of the ASSOCIATION;
• Jury members / committees, mentors, lecturers and others – identification data – full names, education and qualification data; contact details – phone and email.
• Donors of the CHILD SUPPORT ASSOCIATION. Donors who have made a donation by bank transfer provide information through the bank transfer grounds. We process this data only for the purposes of our accounting and tax and social security legislation and we will not post and transmit your data to third parties unless you specifically request this from us.
• Candidates for volunteers at the CHILD SUPPORT ASSOCIATION. The information you provide us includes your name, contact phone number, e-mail address, volunteer area preferences, and other data you choose to share, e.g. professional experience, interests, etc.
• Persons under a labor or civil contract with the ASSOCIATION – permanent or temporary – identification data – full names, data on education and qualification; contact details – phone and email.
2. In connection with membership in the CHILD SUPPORT ASSOCIATION, you provide us with information by filling out an application and membership information, including personal data, such as: full name, UCN, place of work, contact details: address, email and telephone.
PURPOSE OF PROCESSING OF PERSONAL DATA
In carrying out its activities, the CHILD SUPPORT ASSOCIATION processes information that is personal to you and your children for the following purposes:
• To carry out its activities and to manage its relations with participants in competitions, projects and other events, organized by the ASSOCIATION:
The child’s personal data as well as those of the parents are processed:
1. On receipt of documents for participation in events, campaigns and initiatives organized by the ASSOCIATION; The participation is voluntary and the data of the children are processed only for the purpose of participation and popularization of children’s creativity;
2. In consideration of the contests, performances and any other appearances of the participants in the competitions, as well as their presentation in the public part of the ASSOCIATION’s Web site, but only after a written and stated consent;
3. In correspondence with the participants in events, campaigns and initiatives organized by the ASSOCIATION – during the organization and during the events themselves;
4. Awarding;
5. In organizing concerts, balls, exhibitions, academies, as well as publishing printed materials, brochures, etc., containing works, photographs and information about the participants;
6. In the case of video capturing and photographing events organized by the ASSOCIATION, as well as the publication of these materials on the Web site, the Facebook page or the YouTube channel of the CHILD SUPPORT ASSOCIATION;
7. Upon receipt of the preliminary information necessary for the conclusion of a contract, at the request of the ASSOCIATION to conclude such a contract;
8. Where necessary for the performance of contractual obligations:
– identifying a party to the contract / signing a contract, modifying and terminating a contract; making payments; sending information related to payments, correspondence in relation to the concluded contract;
– updating your personal data and / or your child’s data provided to us for participation in events, campaigns or initiatives organized by CHILD SUPPORT ASSOCIATION.
• Provide on your part additional information representing personal data, video and photo material, and when allowed them to be posted on the Web site, the Facebook Page or the YouTube channel of the ASSOCIATION, but only by your written consent;
• Settlement of disputes with the competent body (court, arbitration, conciliation commission, administrative bodies, etc.) in connection with the implementation of the ASSOCIATION activity;
• Exercising the rights within the meaning of Regulation (EC) 2016/679 to the ASSOCIATION as an administrator of personal data; reviewing received signals, objections, complaints, conducting inspections, providing feedback;
• To implement the legal obligations of the ASSOCIATION for the implementation of measures for the prevention of money laundering and the financing of terrorism.
• For editorial purposes;
• In response to your inquiries;
• To inform you of changes to our policies;
• Event registration]
• Statistical surveys for the purpose of analyzing the use of the Web site;
• Improving the services of CHILD SUPPORT ASSOCIATION;
• As well as communication with you of any other kind.
GROUNDS FOR PROCESSING OF PERSONAL DATA
• Consent – Your consent is necessary for your children to participate in various initiatives of the CHILD SUPPORT ASSOCIATION, incl. concerts, contests, balls, academies, exhibitions and other events related to the activities of the ASSOCIATION projects and programs to share your data with our partners as well as to communicate with you about the results of the competitions and the organization of various celebrations related to with our activity; for inclusion of children’s personal data, video and photo material and other forms of children’s presence in advertising and media publications of the ASSOCIATION as a result of their participation in events, campaigns and initiatives of the ASSOCIATION.
• Public interest – In many cases, our projects and related data processing activities are also based on the need to perform public interest tasks.
• Implementation of the obligations of the ASSOCIATION under a contract with you;
• Compliance with a legal obligation that applies to the ASSOCIATION, e.g. for financial and accounting purposes, measures against money laundering and terrorist financing;
• For the legitimate interest of the ASSOCIATION – the legitimate interest of the ASSOCIATION is directly related to the activity carried out by the ASSOCIATION and the achievement of its goals as well as for the fulfillment of the contractual obligations under the contracts concluded by the ASSOCIATION.
PRINCIPLES OF THE COLLECTION AND PROCESSING OF PERSONAL DATA
The ASSOCIATION complies with the following principles when processing your personal data and your child’s data:
• Legality, good faith and transparency;
• Limitation of processing goals;
• Relevance to the purpose of processing and minimization of collected data;
• Collecting the personal data of the children solely from their legal representatives;
• Accuracy and timeliness of the data;
• Personal data is not used for profiling;
• Personal data is not used for direct marketing;
• Restriction of storage to the purpose of receiving the objectives;
• Integrity and confidentiality of processing and ensuring an adequate level of security of personal data.
TRANSFER OF YOUR PERSONAL DATA AND DATA OF CHILDREN FOR PROCESSING
THE ASSOCIATION may, at its sole discretion, provide third parties with your personal data as well as the personal data of the children in connection with the organization and conduct of events, campaigns and initiatives by the ASSOCIATION – external consultants and service providers, committee members, mentors, accountants, lawyers, advertising agencies, banks – in case of necessity of payment of cash prizes, partners of the ASSOCIATION in joint initiatives, co-organizers of events and other activities involving the child, courier companies and postal operators – for the purposes of conducting correspondence with the physical persons – data subjects. These categories of recipients are legally or contractually obliged to protect the confidentiality and security of all your personal information and children’s data. They may not use, disclose or modify this information in any way except for the purposes of performing the services we assign.
The data may also be provided to third parties – state and municipal authorities on the fulfillment of legal obligations, as well as upon request – the National Revenue Agency, the State agency for National Security, the Commission for Personal Data Protection, Prosecutor’s Office, courts, investigations or other state bodies with the power to demand.
The ASSOCIATION does not transfer your personal data, as well as the personal data of children to third countries or international organizations.
TERM OF STORAGE OF PERSONAL DATA
In its capacity as a Data Administrator within the meaning of European Parliament and Council Regulation (EC) 2016/679, the ASSOCIATION processes your personal data as well as the personal data of your children for a minimum duration in accordance with the processing goals and provided for in the legislation in force in the Republic of Bulgaria and in accordance with the existing conservation limitation principle.
For a period of 1 year from the announcement of the winners in competitions and other projects organized by the ASSOCIATION, the data of the children participating in the respective event of the ASSOCIATION and their legal representatives shall be kept. The personal data of the awarded children and their parents, including photos, are kept for a period of 3 years from the announcement of the winners of the contest. The full names and age of the winners, including their photos, are published on the official site of CHILD SUPPORT ASSOCIATION.
In court proceedings, these data are kept until the expiration of 3 years from the court’s filing of the case.
Upon expiry of the above deadline, the ASSOCIATION takes the necessary action to erase and destroy all your data as well as children’s data without undue delay.
The personal data of members of the ASSOCIATION, members of commissions, mentors, lecturers, etc. shall be kept for the duration of the membership or contractual relationship, or at the latest one year after the termination, after which they will be destroyed, unless otherwise stipulated in a legal or other normative act.
EXERCISING YOUR RIGHTS UNDER THE REGULATION
In addition to the information provided, the CHILD SUPPORT ASSOCIATION notifies you of the rights that you have as data subjects and which you may exercise in compliance with the conditions specified in the Regulation regarding the processing of your personal data as well as those of your children:
• Right of access
You have the right to receive information about what personal data related to you and your children is being processed by the ASSOCIATION, the source of the data, the purposes for which the data were used and the third parties to whom the data are provided.
• Right of rectification
You may at any time request correction of inaccurate data, including supplementing, if it is incomplete for the above purposes. If the request is manifestly unjustified or excessive, especially because of the recurring nature, the ASSOCIATION may refuse to take action on it.
• Right of data deletion (right to be “forgotten”)
You have the right to ask the ASSOCIATION to delete your personal data and your children’s data, and the ASSOCIATION has the obligation to delete them without undue delay when one of the following reasons exists:
1. Personal data are no longer necessary for the purposes for which they were collected or otherwise processed;
2. The consent on the basis of which the processing of the data is based has been withdrawn and there is no other legal basis for the continuation of the processing;
3. You object to the processing of your personal data and your child’s data, and there are no legitimate grounds for the processing that will take precedence;
4. Personal data has been processed unlawfully;
5. Personal data must be deleted in order to comply with a legal obligation applicable to the ASSOCIATION.
When the ASSOCIATION has made personal data public and is obliged to delete that personal data, it shall, taking into account available technology and implementation costs, take reasonable steps, including technical measures, to inform the processor that the data subject has requested deletion of all links, copies or replicas of that personal data.
The right to be “forgotten” is not absolute and your request for deletion of data may not be granted in cases where the processing of your data and that of your children is necessary to comply with a legal obligation applicable to the ASSOCIATION for the performance of a task of public interest, the establishment, exercise or protection of legal claims.
You can contact us at the contact details listed above to get more information about deleting your child’s personal information and personal information.
• Right to restricted processing
You may request that the processing of personal data be limited when any of the following is present:
1. You challenge the accuracy of personal data and / or children’s data to verify their accuracy;
2. The processing is illegal, but you do not want the data to be deleted, but you require a limitation of the use;
3. The ASSOSIATION no longer needs your personal data and / or your children’s data, but you require them to identify, exercise or defend legal claims;
4. You have objected to the processing of data for the purposes of our legitimate interests.
OBLIGATION OF NOTIFICATION UPON CORRECTION OR DELETION OF PERSONAL DATA OR LIMITATION OF PROCESSING
The ASSOCIATION shall report any correction, deletion or limitation of processing to any recipient to whom personal data has been disclosed, unless this is impracticable or requires disproportionate effort. The administrator shall inform the data subject about those recipients if the data subject so requests.
• Right to data portability
In certain cases, you are entitled to receive your personal data and / or the data of the children you have provided to us in a structured, widely used and machine-readable format, and you may wish to transfer this data directly to another administrator when this is technically possible. This right does not apply to the processing necessary for the performance of a task of public interest. This right is not applicable when it adversely affects the rights of others.
• Right of objection
You have the right to object to the processing of your personal data and / or your child’s data for the performance of a public interest task for the purposes of the legitimate interests of the ASSOCIATION, including against the profiling of these grounds. However, even if you object to a particular processing, the ASSOCIATION may continue processing if it is permitted or is in compliance with an obligation, for example, in connection with the fulfillment of legal requirements or contractual obligations assumed to you.
• Right of consent withdrawal
If you have given your consent to the processing of your personal data and / or children’s data for certain purposes, you may always withdraw this consent for further processing.
• Right of the data subject to not the subject of a decision based solely on automated processing of the data involving profiling.
The ASSOCIATION does not carry out automated decision making with your personal data as well as children’s personal data.
• Right to appeal to the Commission for the Protection of Personal Data or to the Court
If you believe that your rights and / or your children’s rights under the Regulation and / or the Privacy Act are being violated, you may file a complaint with the Personal Data Protection Commission.
• What rights do you have in the event of a violation of security of your personal data
If the CHILD SUPPORT ASSOCIATION detects a violation of your child’s personal data and / or personal data, when this violation is likely to lead to a high risk for your rights and freedoms and / or those of your children, to notify you without undue delay of the infringement as well as of the measures taken or to be taken.
The ASSOCIATION has no obligation to notify you if:
1. It has taken appropriate technical and organizational protection measures with respect to the data affected by the security breach;
2. It has subsequently taken measures to ensure that the violation will not lead to a high risk for your rights as well as your children’s rights;
3. The notification would require disproportionate effort.
We advise you to address your claims first to the ASSOCIATION to get a quicker and more effective solution to the problem.
When applying for rights to the ASSOCIATION within the meaning of the Regulation, you will be asked to identify yourself.
Personal data processed in connection with the consideration of individual requests will only be used for the purposes of you exercise of those rights.
You may exercise any of your rights by submitting your written request electronically to apd@apd.bg, apd.talents@gmail.com or by post to: 11A, Knyaz Al. Dondukov Blvd., fl. 6, Sofia 1000.
If you have questions about the Privacy Policy, you can contact us by e-mail at apd@apd.bg, apd.talents@gmail.com or by post to: 11A, Knyaz Al. Dondukov Blvd., fl. 6, Sofia 1000.
SOCIAL MEDIA AND PLATFORMS
• You may wish to participate in various forums, groups and other social media platforms offered by the ASSOCIATION. Any personal data or other information you share on social media platforms is accessible to third parties and can be read, collected and used by other users of social media platforms on which we have only partial or no control. Therefore, the ASSOCIATION is not responsible for the misuse or misappropriation by other users of any personal data or other information that you share on social media platforms.
• The ASSOCIATION does not provide any representations or warranties as to the way in which data about data subjects are processed by third parties. We recommend reviewing the privacy statement of any third-party site associated with our site to determine how they use your personal information.
MEASURES CONCERNING DATA SECURITY
In compliance with the requirements of the Regulation, CHILD SUPPORT ASSOCIATION, as a data controller, has put in place appropriate technical and organizational measures to ensure a level of security that is consistent with the risks to the rights and freedoms of individuals. Personal data are processed and stored by the ASSOCIATION on a paper and electronic medium.
The information environment of the ASSOCIATION provides:
• Unable to access data from unauthorized persons by the data controller;
• The access to the information system is only possible after their authorization with a unique name and password;
• Ability to archive and subsequently recover data to protect against loss or destruction;
• Traceability of any operation (input, modification, deletion of personal data) by the authorized persons;
• Detailed classification of access to data according to the functions of the respective authorized persons.
It is forbidden for the processors / operators of personal data to:
• Use for their own purposes or provide third parties with personal data obtained in the course of their work;
• Communicate to third parties their passwords for access to the information system;
• Provide information about personal data stored in the information system, except as provided in this document;
• Delete existing data and data media, except in the cases and under the conditions provided by the LPDP;
• To add data in violation of the requirements of the Personal Data Protection Act.
RULES FOR USING THE WEB SITE OF THE CHILD SUPPORT ASSOCIATION
With every use of the services of the Web site and resources of the CHILD SUPPORT ASSOCIATION, USERS declare that they are aware of, consent to and comply with these RULES in accordance with applicable law.
ACCESS
Each USER has free access to the materials posted on the Web site of the CHILD SUPPORT ASSOCIATION.
The Web site of the CHILD SUPPORT ASSOCIATION shall not responsible for any loss, direct, indirect or consequential damages and lost profits resulting or in connection with the content or use of www.apd.bg or the temporary inability for access / use.
The Web site of the CHILD SUPPORT ASSOCIATION has the right to change the technology and design of the provided SERVICES without prior notice to USERS.
COPYRIGHT / INTELLECTUAL PROPERTY
When using the services subject to these RULES, the USER has access to a variety of content and resources that may be subject to copyright or other intellectual property rights.
By agreeing to publish user content on the Web site of the CHILD SUPPORT ASSOCIATION, the USER grants the ASSOCIATION the non-exclusive right to use, record, store and publicly disseminate it on the Internet, including access to unlimited number of persons, allowing this access to be made from a place and at a time individually chosen by each of them, without having to pay for it and without territorial restrictions (for the entire world). The right shall be granted for the time that User’s Content resides on the Web site of the CHILD SUPPORT ASSOCIATION and for a reasonable period after its removal or deletion.
CITATION
Articles published on the Web site of the CHILD SUPPORT ASSOCIATION may be copied and / or quoted in other media and sites only provided that:
• The author, whether a person or an organization, and
• The Web site of the CHILD SUPPORT ASSOCIATION as the source of information
Are citated with a link to the article.
RESPONSIBILITIES
The CHILD SUPPORT ASSOCIATION is not responsible for the content, veracity and legality of references to websites and services or resources that have become available to the USER when using the services of the Web site of the CHILD SUPPORT ASSOCIATION.
USERS of the Services understand that information, data, text, software, music, sound, photos or any other material (collectively referred to as CONTENT) that are made public or confidential are the sole responsibility of the person who provides that CONTENT to the CHILD SUPPORT ASSOCIATION. The Web site of the CHILD SUPPORT ASSOCIATION does not guarantee the accuracy, integrity, veracity or nature of this CONTENT.
In view of the use of the services on the Web site of the CHILD SUPPORT ASSOCIATION, USERS agree to:
• Provide true, accurate, up-to-date and complete information about themselves;
• Provide information in the event of changes in the data in view of their accuracy, veracity, timeliness and completeness.
In the event that the USER provides false, inaccurate, inaccurate or incomplete information, the CHILD SUPPORT ASSOCIATION has the right to close and / or delete information about this USER and refuse further access to part or all of its services.
Upon entering our website, our hosting provider SuperHosting.BG collects data about your IP address. SuperHosting.BG processes this data for us to improve service security and statistical and marketing research (see Privacy Policy of SuperHosting.BG).
POLICY WITH REGARD TO COOKIES
In order for the CHILD SUPPORT ASSOCIATION to function properly, cookies technology is used. These are small codes, usually stored on the computer’s hard disk, allowing the customization of a Web site for each user by keeping information about visits to it. You can set up the Internet browser that you use not to accept cookies and this will also apply to the Web site of the CHILD SUPPORT ASSOCIATION. If you disable cookies on our website, it will continue to work, but without the ability to use some of its functionality. The information stored in any such file within the website refers only to the technical use of the website.